Our process

How We Recruit and Place Your Virtual Assistant

Hiring a VA should feel like handing off a project, not adding one to your list. Here's exactly how our process runs from day 1 to day 30.

Start the Process

01Discovery call Day 1

A free 30-minute call where we scope the role, the tools, the hours, the working style, and the growth potential of the position. You leave with a written role profile.

02Candidate profile Day 2

We turn the discovery notes into a detailed profile: skills, experience level, tool fluency, personality, English level, and pay band. You approve it before sourcing starts.

03Sourcing Days 3 to 7

We pull from our vetted candidate pool and run targeted outbound to bring in 500 to 600 applicants for the role.

04Screening Days 5 to 10

Skills tests, English assessments, and initial filtering narrow the pool from 300 qualified to 60 promising to 25 strong.

05Interviews and background checks Days 8 to 12

Video interviews for communication, work ethic, and role fit. Full background and reference checks on finalists.

06Shortlist and your interviews Days 10 to 14

You get our top 3 candidates with our notes on each. You interview them yourself and pick.

07Onboarding and first 30 days

We help with onboarding docs, tool access, and the first-week check-ins. Your VA starts. We check back at day 15 and day 30 to make sure the fit is holding.

The 60-day replacement guarantee

If the fit isn't right in the first 60 days, we replace them at no additional cost. That happens rarely and it's usually a scope issue rather than a talent one, which we work through with you.

Start the Process